REGISTRATION GUIDELINES

All participants have to register via the ONLINE REGISTRATION FORM. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on June 10, 2017.

Registration Fees

Participant Type / Item Early
till March 20, 2017
Regular
till May 1, 2017
Late / Onsite
after May 1, 2017
Academic 650 € 790 € 880 €
Industry 900 € 1080 € 1190 €
Student * 240 € 340 € 400 €
Student * + 2 Short Courses 360 € 460 € -
Accompanying Person 100 € 120 € 120 €
Symposium Gala Dinner 60 € 70 € 70 €
Short Courses 240 € 240 € 240 €
1 Day Ticket 350 € 400 € 400 €

All fees are stated including the VAT.
* An official proof of student status has to be submitted into the online registration form during the registration.

Registration Fees (Academic, Industry and Student) Include

  • Access to oral and poster sessions
  • Access to the exhibition hall
  • Welcome reception on Sunday
  •  Coffee breaks
  • Lunches on Monday, Tuesday, Wednesday and Thursday
  • Farewell drink on Thursday
  • Printed Final Program
  • Electronic Book of Abstracts
  • Prague public transportation pass

Student + 2 Short Courses Fee Includes

  • The same items as the registration fees above
  • + 2 short courses (one of those held on Saturday, June 17, and one of those held on Sunday, June 18)

1 Day Registration Fee Includes

  • Access to oral and poster sessions
  • Access to the exhibition hall
  • Coffee breaks
  • Lunch
  • Printed Final Program
  • Electronic Book of Abstracts
  • Prague public transportation pass

Accompanying Person Fee Includes

  • Welcome reception on Sunday
  • Coffee breaks
  • Lunches on Monday, Tuesday, Wednesday and Thursday
  • Farewell drink on Thursday
  • Prague public transportation pass

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

Payment

All fees have to be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

The payment by bank transfer is available until May 21, 2017. After this date, all payments can be done only by credit/debit card.

Beneficiary: CZECH-IN s.r.o.
Beneficiary address: 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address: KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number: 51-0903490207/0100
IBAN    CZ5901000000510903490207
SWIFT/BIC: KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is advised to log into the Online Registration Form and try to process the registration and the payment again. If the trouble with the payment persists, the participant is advised to contact the credit/debit card issuer/bank first and check whether the online transactions with a merchant who is based in the Czech Republic are enabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay     

Accepted Credit / Debit Cards:            

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the date of registration. Later changes will not be possible.

Cancellation / Refund Policy

Cancellation of Registration

  • Until March 31, 2017 – 30 EUR – administrative fees will be deducted from all refunds
  • From April 1, 2017 until May 31, 2017 – reimbursement of 50% of the fee will be paid
  • From June 1, 2017 – no refund

Cancellation of Extras (Social events, Tours)

  • Until May 31, 2017 – 20 EUR – administrative fees will be deducted from all refunds
  • From June 1, 2017 – no refund

Cancellation of Accommodation

You can find the details in Accommodation Guidelines.

All cancellations must be notified in writing (by mail, fax or email) to the Secretariat according to the following conditions:

  • Any post-symposium queries (e.g. requests for refunds) can be made until August 31, 2017 only. Later requests will not be considered.
  • For any change of name, a fee of 20 EUR will be charged.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.

Contact the Secretariat to make a group registration and to determine the preferred invoicing setting.

Consent To The Processing Of Personal Data

Data Protection Directive

Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data.

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time, I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all of the information is accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration, accommodation and other issues directly related to the organization of HPLC symposium and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate program changes. With registration, the participant accepts this proviso.

 
Symposium secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, Czech Republic | tel.: +420 261 174 305
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