VISA & INVITATION LETTER INFORMATION

VISA PROCEDURE

Visitors from non-Schengen countries must possess a passport valid for at least a three-month stay. To begin with the procedure, participants are advised to locate their respective diplomatic missions or embassy. As offices aren’t available in all countries, it is necessary to either apply at an embassy representing the CZ (listed here) or to travel to an assigned embassy in another country (listed here). It is not possible to obtain a visa on arrival at The Prague airport. Please note that the visa procedure can take up to one month.

It is necessary that the applicant applies in person at the embassy. This is due to a new Visa Information System, which requires the collection of fingerprints. The list of countries that are a part of this new system is here.

There are additional documents requested in order to apply for a visa at the embassy, these are listed here.

Reimbursement requests caused by visa denial or expatriation of the delegate will be handled on an individual basis.

HOW TO GET AN INVITATION LETTER

Conditions for obtaining an invitation letter are as follows:

  • Paid registration fee or Waived registration

The Secretariat will start issuing invitation letters from early February and the earliest possible date to apply for a visa at the embassy is 3 months in advance (i.e. 18 March 2017).

The invitation letter is to be downloaded online. It is necessary to have all booked items paid / waived. 

For downloading your invitation letter please log into the Online Registration Form (using your credentials).

Then select “Generate Invitation letter (for visa purposes)” in the section Registration Overview.

Fill in all required information and finish the process by “Generate Invitation letter” option.

Afterwards, you will be able to print the invitation letter or save it in pdf format.

 

 
Symposium secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, Czech Republic | tel.: +420 261 174 305
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